When’s your next big event? Have you got an upcoming celebration coming up that needs a little help with the finishing touches? If so, then we have just the thing for you!
Party equipment hire is a great way to make your event memorable without too much investment. If you are in Brisbane and need some help with organising your party, then we have the perfect solution.
Most people don’t take a course in party planning before their event, so it can help to ask questions about the equipment hire you’re considering.
With our step-by-step plan below, it will be easier than ever before to organise the event of your dreams.
Step 1: Consider your guest list and plan how many people you will need for each item
Preparing a list of your guests is the first step to deciding what you will need.
If your guest list numbers more than about 80 people, then it’s a good idea to hire everything for your party and make sure there’s enough for everyone. Otherwise, if you have less than this number of guests coming, consider just renting some items like tables and chairs or crockery, cutlery, and glassware.
Planning a party starts with figuring out how many pieces you will need for each item. For instance, if you want a wedding catering with 150 guests, then this means you’ll be calculating the number of pieces you’ll need for tables and chairs hire, crockery and glassware rental, and AV equipment and event lighting rental.
Step 2: Contact a party equipment hire company to find out about availability and costs
It is time to research the best party hire companies, so you can get a good idea of which ones will offer you the most value for money. For instance, it would be worth checking whether or not there are any party equipment rentals that have free delivery and pick-up.
In order to provide an accurate quote, they may ask some questions about what type of party it is (wedding or corporate), how many guests will be coming, what kind of party will be held (buffet or seated), and how many days you need the equipment for. You will need all these details in order for the party equipment hire company to provide an accurate quote for your party.
Step 3: Find out what they have to offer for your party needs
Hiring party equipment will save you a lot of time and money if you are planning a party. It is also easier to have everything in one place which will make your life much simpler, especially when it comes to food preparation! At Allwell Hire, we pride ourselves on our wide range of products, from catering equipment hire to crockery hire and marquee rental – you’ll find all you need at our one-stop-shop. Got something in mind but can’t find it on our website? Contact us and we may be able to source it for you. Make sure to check out our list of party equipment you’ll need for an amazing celebration so you don’t miss out on any important items.
Step 4: Decide on a date for delivery, collection, or both
To give ample time for the setups, it’s best to plan delivery or collection at least two weeks before the date of the event.
If this is a wedding, it would be wise to book early and make sure that you have your pick of dates because locations can fill up months in advance!
If you’re hosting an office party, then there are less considerations as all these can be done on-site so you don’t need to worry about getting a particular date.
Some things that could go on your checklist are:
- Do I have enough time for delivery and setup in Brisbane?
- Is my event indoors or outdoors, what types of flooring will it be on and do I need a wet weather plan?
- What equipment will people use?
Step 5: Check that there are no hidden fees – some companies charge extra if the event is at night or over a weekend
It would be smart to check this before the date of your event and book a company that doesn’t charge extra for these!
The last thing you want is to be fending off charges afterward. It’s better if they’re included in the quote upfront, so there are no surprises at checkout time.
Step 6: Discuss any specific requirements with your party equipment supplier such as delivery times, installation details and dismantling and collection after the event
Finally, ensure that you’re fully aware of the minute details such as delivery timing, whether or not equipment will be set up/installed on the day, as well as the procedures on returning the equipment, as well as the possibility of rental extensions if you need the equipment for a longer period. You want your event to go off without a hitch – but this will only be possible if you’re prepared with the appropriate details and have all delivery timings organised.
Allwell Hire is here to help you with all your party equipment rental needs. We will answer any questions and provide a checklist of what you need before booking the order. Let us know if we can be of assistance when it comes to planning for your big event!
